Administrative and Accounts Payable Assistant

University of California-San Diego
Posted on

Application Deadline





Join our team of professionals who share a passion for creating value through innovation and collaboration. Our team is looking to add an extremely creative and enthusiastic individual with a drive to succeed. The ideal candidate will be a strategic thinker who is results driven and enjoys working in a β€œroll up your sleeves” fast-paced environment

Incumbent serves as the Administrative and Accounts Payable Assistant for Integrated Procure-to-Pay Solutions (IPPS) ----a multi-divisional unit of Business and Financial Services (BFS). This position is responsible for the visitor experience at IPPS Headquarters (IPPS HQ), delivering the highest level of customer care and demonstrating the IPPS cultural values. Responsible for supporting HQ business operations which includes a full range of administrative, planning, and office resource allocation functions.

For the university's central Accounts Payable team, researches, analyzes, and resolves issues, serving as a campus point of contact and final approver for invoice processing. Handles security, tracking, and distribution of cash equivalents to client visitors. Coordinates staff activities, events and meetings. Handles special projects as requested, interacting with various levels of management and outside agencies, coordinating, compiling and analyzing information.

You are encouraged to review additional information about our organization at:



Benefits -


Proven front desk/customer service experience (typically 1 - 2 years) in a busy, service oriented office atmosphere with frequent interruptions, varied work assignments, and fluctuating priorities while meeting deadlines.

Strong analytical and research skills with the ability to learn quickly and retain the knowledge for future applications.

Proficient in Microsoft software applications (i.e., Excel, Word, Powerpoint and Outlook). Experienced in data key entry.

Excellent oral and written communication and interpersonal skills.


Proven knowledge of bookkeeping/accounts payable.

Working experience in cash handling.


Job offer is contingent upon a satisfactory clearance based on background check results.

Vacation requests may be declined during peak periods such as leading up to fiscal close and calendar year end.

More Information

Posted on

Application Deadline





La Jolla , United States