Administrative Assistant

University of California-San Diego
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The UCSD Department of Reproductive Medicine is composed of 65 faculty and clinical fellows. The department is composed of 6 divisions: Obstetrics and Gynecology, Maternal-Fetal Medicine, Gynecologic Oncology, Reproductive Endocrinology and Infertility, Hospitalist, and Urogynecologic and Reconstructive Surgery. The department is ranked 3rd nationally in research funding compared to other OB-GYN Programs. This includes funding from the National Institutes of Health, NSF, CIRM, CDPH and other private institutions.

Independently function as an Administrative Assistant for the Department of Obstetrics, Gynecology, and Reproductive Sciences. Responsible for administrative aspects for clinical and research faculty. Prepare reports and provide clerical/administrative needs for the Department. Responsible for organizing and coordinating administrative needs in consultation with other divisional support staff. Interface with other Medical School departments, UC clinics, campus offices, the Business Office, and other units. Other duties include but are not limited to: Liaison between clinics and UCSD offices. Assist faculty within the OB/GYN, Maternal-Fetal Medicine, Uro-Gynecology, Reproductive Endocrinology, and Hospitalist Divisions. Coordinate departmental call schedules, maintain faculty Outlook calendars proactively, prepare forms and correspondence pertaining to academic files, assist with preparation of papers/abstracts, and assist in grant preparation. Work with division physicians and Medical Staff Administration in preparation of credentialing files for new and reappointments.


Strong computer skills with working knowledge of PC hardware and various business software packages (Excel spreadsheet, Word, Outlook).

Demonstrated customer service standards.

Skill at quickly and accurately performing basic mathematical procedures, and the ability to prepare accurate financial reports in appropriate formats.

Skilled at researching, compiling and organizing data and information.

Demonstrated ability to compose and proofread correspondence, reports and forms.

Strong ability to organize responsibilities and handle a high volume workload with accuracy and efficiency.

Demonstrated ability to cooperate and work well with Faculty, staff, and administration.

Experienced in coordinating, directing and delegating work flow of others.

Demonstrated ability to work independently, exercise good judgment, identify problems, interpret policy and recommend solutions.

Strong, demonstrated effective and efficient oral and written communication skills to communicate with all levels of Academic, administrative and staff personnel, as well as the School of Medicine, outside agencies, patients, students, faculty, community physicians, Medical Center and University personnel.


Demonstrated working knowledge of the medical reimbursement arena to include IPAs, managed care, government payors, and commercial payors.

Demonstrated experience in preparing IRB protocols and submissions.

Knowledge of UCSD Medical Center and University policies and procedures.

Familiarity with UCSD forms and related procedures and knowledge of School of Medicine patient information systems (PCIS and IDX).

Experience with credentialing and forms related to UCSD Medical Staff Office.


Employment is subject to a criminal background check.

Must be available to work occasional weekends or overtime when necessary.

More Information

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La Jolla , United States