Administrative Assistant

Henry M. Jackson Foundation
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Join the HJF Team!

HJF is seeking an Administrative Assistant to support Viral and Rickettsial Diseases Department (VRDD) in the Naval Medical Research Center (NMRC) in Silver Spring, Maryland. HJF provides scientific, technical and programmatic support services to VRDD. US Citizenship is required for this position.

The incumbent will assist the Program Manager to perform a wide range of administrative and clerical duties for the department. Work is moderately complex in nature and judgment is required in resolving problems. The primary mission of the Viral and Rickettsial Diseases Department (VRDD) is to develop vaccines and therapeutics against viral and rickettsial diseases of military importance to aid military personnel in preventing and treating these diseases.  The Department also conducts viral and rickettsial disease surveillance, and develops field-deployable diagnostic assays to aid military medical personnel in preventing, mitigating and diagnosing these diseases under military operational conditions.  The Department is divided into two divisions.  Because of the historic and current military impacts, the primary focus of the Viral Diseases Division is on the development of a vaccine to prevent dengue fever; the main objective of the Rickettsial Diseases Division is to develop a scrub typhus vaccine.


  1. Type, submit and track procurements for department. Follow purchasing policy and guidelines and resolve procurement issues to meet procurement submissions deadline. 
  2. Prepare and sort mails; route documents for signatures/approvals.
  3. Set up and maintains department files.
  4. Assist personnel check-in, badge renewal and travel request submissions; maintain in-out board, department roster and on-line department calendars.
  5.  Maintain department office supplies and equipment.
  6. Maintain and track department records on protocol and clearance submissions. 
  7. Makes room reservation for meetings as necessary.
  8. Perform typing assignments and proofreads all work; draft memos/letters for the Department Head as needed.
  9. Assist with organizing and completing department projects.
  10. Perform other duties as assigned.

Required Knowledge, Skills, and Abilities:  Knowledge of proper grammar, punctuation, spelling, etc.; excellent communication and organization skills; ability to type and use Microsoft Word, Excel, PowerPoint, and Outlook, and effectively communicate with a diverse group of people.

Minimum Education/Training Requirements:  Associate’s or Bachelor's degree

Minimum Experience: 0 to 2 years office experience.

Work Environment:  Office environment.

Background: U.S. Citizenship required; eligibility to obtain and hold a Security Clearance.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check.  

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

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Silver Spring , United States