Reporting to the University Sexual Harassment Advisor, the successful applicant will perform coordination and administrative duties requiring discretion, initiative and judgment in the proactive support of the Sexual Harassment (SHO) Office, its programs and mandate. Duties include: assisting with writing reports, briefing notes, assisting in environmental scans and focused research, presentations and compiling relevant information; monitoring the status of outstanding correspondence as well as following up on action items and meeting outcomes including timely response to email, requests for advice and input, and triage of walk-in appointments; developing and maintaining the SHO`s confidential records management systems (paper and digital) pursuant to records retention and disposal schedules; maintaining official records on various initiatives and generating related status reports; monitoring formal investigations, preparing required documentation and ensuring record retention in accordance with the Sexual Harassment Policy and related procedures; compiling and maintaining formal and informal complaint packages; drafting ATIPP request responses; responding to email for the SHO as needed and liaising directly with executive offices, senior administrators, units heads within the University and staff with staff in the SHO; acting as recording secretary for various committees including arranging and participating in meetings as required, taking minutes of meetings, and ensuring required follow-up is conducted; preparing, maintaining and distributing all board correspondence; preparing and presenting monthly financial reports to the board; ensuring Board membership is appropriately comprised and maintained, in accordance with the Board’s Terms of Reference and Bylaws supporting various projects including coordination of the day to day logistics, scheduling, communications regarding services provided and financial reporting; assisting in the development of community partnerships and initiatives, and performing other related duties as required.
Experience (3-5 years) in progressively responsible administrative work in post-secondary, public sector or legal environment; completion of an undergraduate degree in business or related discipline; or any equivalent combination of experience and training. Knowledge of the University structure, strong organizational and time management skills and a keen ability to manage highly confidential information are required. The ideal candidate will have an understanding of sexual violence issues, the ability to respond effectively under pressure and with frequent interruptions; provide attention to detail; have a commitment to exceptional service and quality; and strong skills in preparing documents and presentations, written communications and information management. Proficiency with Microsoft Office Suite is required. Familiarity with quality management and database systems, experience using Banner Finance and Banner HR, and knowledge of University policies and procedures would be definite assets.
CLOSING DATE July 19, 2019
All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. Memorial University is strongly committed to employment equity and especially welcomes applications from all qualified candidates, including women, members of visible minorities, Aboriginal persons, members of sexual minorities and persons with disabilities.
The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.
If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.
If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at (709) 864-2434.
Please be advised that we are unable to provide updates on current competitions.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
Postal Address: P.O. Box 4200, St. John's, NL, CANADA, A1C 5S7
Tel: (709) 864-8000