Administrative Staff (Executive Administrative Secretary)


Asian Institute of Technology

Type

Admin / secretarial

Location

Asia

Udon Thani

Thailand

Location

Thailand

Udon Thani

Type

Admin / secretarial


An Executive Administrative Assistant reports to the Director of the Centre and is responsible for carrying out various secretariat and administrative support to management and team. The Executive Administrative Assistant is expected to work with or without supervision of the executive management, as per the demands of the work. He or she may be required to work within time constraints and should have strong scheduling and calendar prioritization skills. The Executive Administrative Assistant must be a disciplined person with flexible approach towards the assigned work. The person should have multitasking abilities and equipped with the basic management skills. The ideal candidate must be a team player who is able to interact with staff at all levels of the work and must have a proactive approach to the work, with professionalism and honesty. He or she must maintain a high level of accuracy and confidentiality. Duties and Responsibilities: 1. Secretariat and Administrative support (60%) Meet all deadlines as indicated by the Director and management team; Provide full spectrum of secretarial and administrative support in a highly professional manner; Handle assignments and correspondence independently and professionally; Organize both internal and external meetings and schedule meetings, document meeting minutes and action items, including follow-up; Manage, monitor a variety of information impacting the organization and the Director’s responsibility and recommends a range of solutions; Assist in the preparation and amendment of officer regulations, guidelines and benefits in consultation with the management and to implement these resolutions accordingly; Assist the management to develop and implement systems to improve operation efficiency & productivity within the organization; Assist the Director on human resources management, employees leave calendar, and documentations; Assist the Director and management team on the budget preparation, expenditure administration; Manage and reconcile expense reports, purchase requisitions and filing management; and Communicate closely with all level of staff in daily operations, and coordinate with various AIT departments and external partners.