Associate Operations Directo


University of Redlands

Type

Admin / dean, conference, events

Location

North America

Redlands

United States

Location

United States

Redlands

Type

Admin / dean, conference, events


Reporting to the Director of Event Services, the Associate Operations Director will manage/direct the operational initiatives within the Event Services department in support of the Universities mission. This position is responsible for all operational aspects of event planning; including campus events, external events and summer conferences. The duties and responsibilities include, but are not limited to, the following: A.Event Scheduling and Planning •Plan and propose workflows for internal and external events. •Coordinate and manage the set-up, production and breakdown of all internal and external events, ensuring the delivery of a high quality event. •Coordinates facilities and guest logistics for internal and external events. •Supervise and manage all vendors and contractors working on location to ensure a smooth operation throughout each event. •Provides supervision of Event Operations Coordinators when communicating with internal or external clients during events. •Provide logistics management and inventory control of all equipment’s, materials and any other items. •Assign internal and external events to Event Operations Coordinators. •Optimizes the use of technology including event planning software and social media for marketing. •Conducts comprehensive event planning operations for complex internal and external events, including set-up and breakdown coordination and post-event evaluation, including budget reconciliation. •Ensures smooth-running events, including recognizing and resolving potential and actual problems in a timely manner using tact, discretion and political acumen. •Provide direction and training for staff/students that will assist with event operations and monitoring events. •Monitor the adherence to all safety, ADA, alcohol, insurance, fire and Sate of California laws pertaining to event management. •Manage the Event Services truck and golf cart program. •Manage University facilities to ensure that facilities are in optimum condition for events.