Come join our dynamic team committed to the recruitment and retention of our outstanding faculty! As a top-ranking, future oriented organization, we offer challenging career opportunities in an innovative environment. We train and follow a progressive philosophy of career development for our employees. All staff are provided foundational training opportunities in LEAN, Change Management, Project Management, and communication strategies in our mission to recruit and develop an agile workforce that is future focused and motivated to support the universities our tri-mission of Teaching, Research, and Clinical service. We are looking for bright, agile, and innovative candidates who are interested in a career working in a university environment.
The UC San Diego, Health Sciences Academic Resource Center (ARC) is one of four shared services at UC San Diego. ARC provides administrative support services for faculty, academics, scholars, physicians, and department liaisons in the areas of recruitment, academic review, personnel administration, and compensation. Our mission is to provide expert, timely service and objective advice to our clients as they work to fulfill the UCSD mission of groundbreaking research, inspired teaching, and clinical service.
Under close supervision of the SOM Faculty Compensation Operations Manager, the Faculty Compensation Assistant Analyst assists School of Medicine (SOM) departments with efficient, standardized transactional support in the following Faculty Compensation and Timekeeping functions:
• Payroll for Faculty, Academics, and MSP Staff Physicians
• SalPro Data Management and Entry
• Salary Analysis
• MSP Physician Contracts
• Academic Timekeeping
• Z Payment Processing
Acquires the skills to serve as a resource on faculty salary issues assisting with consultative services and acting as liaison between the SOM and Department Business Offices, faculty, payroll, VA, Division Administrators, division staff, and other internal/external offices. Assists in the faculty salary negotiation process, gathering and analyzing data, preparing reports, and making recommendations to Department Business Officers (DBOs) and Chairs. Assists with ad hoc reporting to analyze and support decision making for use of funds.
Learns to implement faculty salaries, review funding sources, perform leave reporting and all other items/issues related to faculty compensation. Assists in the processing and tracking of Management & Senior Professional (MSP) Staff Physician contracts. Develops timelines and ensures implementation of all faculty salary processes through the fiscal year. Manages workflow and deadlines. Assists in short and long term planning, policy and program development, workflow assessment, and makes recommendations to improve business processes and efficiency.
Assists in all other duties related to faculty compensation administration as required. Learns to apply professional UC Academic HR concepts, organization and/or system wide policies, and procedures in the completion of UC Academic HR assignments that are of limited scope and impact. Receives instructions on most work assignments, and regularly consults with more senior academic HR Analysts and/or manager in the course of completing assignments. Exercises some judgment within defined procedures and policies to determine appropriate action.
Ability to work in dynamic team environment demonstrating ARC Quality Standards: RESOURCEFULNESS: Ability to independently find quick and innovative ways to overcome challenges; RECEPTIVENESS: Demonstrates a willingness to listen, acknowledge, and apply feedback, knowledge, ideas and suggestions with an open mind; ACCURACY: Independently produces work and provides information that is consistently without error; and TIMELINESS: Delivers services in a time frame that meet or exceed expectation.
A Bachelor's Degree in related area; and/or equivalent experience/training.
Acquiring knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR. School of Medicine academic salary structures, funding sources, and academic salary administration. Acquiring knowledge of academic compensation and benefits policies and procedures.
Acquiring knowledge of organization's human resource management system (HRMS) and other related business software programs and systems. Such as, UC Personnel Payroll System (PPS), Integrated Financial Information System (IFIS) and ServiceNow case management system.
Proficiency using information technology to include MS Office, (i.e. Word, Excel, PowerPoint OutLook, etc;) and relational databases.
Strong analytical skills to conduct analysis and develop recommendations, demonstrating problem-solving skills. Ability to recognize and analyze salary history trends in order to make recommendations.
Demonstrated skills to communicate effectively, both verbally and in writing.
Acquiring knowledge of organization, college, and departmental formal and informal policies and procedures, and understanding of variances to stated policies.
Acquiring knowledge of unit academic culture and educational goals of discipline(s) served.
Proven ability to organize workload effectively and efficiently, set priorities, to meet the job requirements in a timely, accurate fashion. Ability to work under continuous pressure with constant interruptions.
Ability to maintain strict confidentiality and use discretionary practices.
Employment is subject to a criminal background check.
Willing to travel to various Health Sciences locations: Campus, Hillcrest, East Campus, etc. and maintain a flexible work schedule based on customer needs.