Grants & Contract Analyst

Johns Hopkins University

Primary Duties and Responsibilities:

Ensures compliance with all relevant University and/or agency regulations and restrictions.

Assist in financial studies regarding projected changes in revenues and expenditures.

Administer revenue and expense budgets by use of the University's financial systems (SAP).

Set up budget accounts when awards have been granted.

Administers expenditure of funds, ensuring funds are expended according to sponsoring organizations' stipulations and appropriate University guidelines.

Coordinate and participate in the development of budgets for grants, contracts, subcontracts, general funds, gift accounts, discretionary accounts, and endowments.

Work with financial and administrative staff in monitoring of accounts.

Assists with administering grants and contracts in post-award period.

Monitor and maintain budget files for various grants and contracts within the program.

Provide up-to-date expenditure and balance information.

Develop financial reports for forecasting and results analysis. Identifies budget issues, provides alternative solutions and resolves budget shortfalls.

Reconcile all back-up documentation to monthly revenue and expense statements.

Monitor all accounts to ensure that expenses are not in excess of budgets, and that appropriate indirect costs are being charged.

Assist in the development of business proposals and/or grant applications. This includes use of appropriate cost rates such as indirect and fringe benefit rates for proposed budgets.

Review budget justification to ensure it relates to budgeted dollars.

Applies working knowledge of applicable policies and regulations, verify documents for completeness and compliance with government and private agencies.

Review all vendor invoices and prepare them for approval by the Financial Manager.

Prepare check requisitions, travel advances, travel expense reports, wires and other payment requests.

Prepare expenditure transfers and purchase order requests.

Communicate any budgeting issues to the Financial Manager.

Monitor receipt of payments from sponsors.

Monitor receipt of payments to vendors and clinical sites.

Monitor the program's procurement card and prepare a monthly reconciliation.

May train others and answer questions related to budget policies and procedures.

Proficiency in the use of software applications, databases, spreadsheets, and/or word processing required. .

Ability to perform these functions independently with minimal supervision.

Frequent contact with faculty and staff at METRC and various administrative and financial offices within and outside the School and University; private and government offices.


Education and Experience:

Bachelor's degree in finance, accounting or other related field.

Two years of administrative/budgeting experience, preferably in an academic setting.

Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. 

Special Skills/Knowledge:

Good oral and written communication skills.

Good organizational skills a must. Excellent interpersonal skills.

Proficiency in Microsoft Word, Microsoft Excel, E-mail/Internet.

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Baltimore , United States


United States