Operations Assistant

Food and Agriculture Organization of the United Nations
Posted on

Type

Junior industry position

Tasks and responsibilities
 
  • Verify availability of funds under all projects/programmes (including Field Budget Authorizations – FBAs) and ensure that operational expenditures are in accordance with approved budgets;
  • Maintain detailed records of projects/programmes expenditures, commitments and forecasts, and available balance;
  • Retrieve, enter, select and analyse data from a wide variety of sources, including FAO’s corporate systems and databases (FPMIS, COIN, GRMS, etc.);
  • Assist in the financial management of ongoing projects and in the operational/administrative follow-up of project management actions flagged in FAO’s Field Programme Management Information System (FPMIS);
  • Take corrective measures to overcome operational constraints, including reconciliation of expenditures, balances, payments and other data for day-to-day transactions and reports;
  • Assist in ensuring that timely action is taken by the programme/project teams in all areas of programme/project implementation, including, but not limited to, procurement, human resources, financial and narrative reporting, project opening and closure.
  • Assist in advising the programme/project teams on the most efficient and effective methods of project/programme delivery, particularly regarding specific actions and/or project activities. 
  • Carry out project opening, budget revisions, project closures and other project-related actions in FPMIS, ensuring that FAO’s Project Cycle Management guidelines are applied in all phases of project management;
  • Assist in the preparation of project financial reporting, whenever required;
  • Participate in the consolidation of budget proposals;
  • Perform other related duties as required.
 
 
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
 
 
Minimum Requirements   
 
  • University degree in public administration, business administration, economics or a closely related field.
  • At least two years of relevant experience
  • Working knowledge of English
  • National of Uganda
 
FAO Core Competencies
 
  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement
 

Technical/Functional Skills  

 
  • Excellent knowledge of EXCEL©.
  • Demonstrated ability to work in a multicultural team, and interpersonal skills.
  • Demonstrated ability to work under pressure and meet deadlines.
  • Knowledge of UN rules and procedures is desirable
 
 

 

ADDITIONAL INFORMATION

     

    • FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
    • Incomplete applications will not be considered. If you need help please contact: Careers@fao.org
    • Applications received after the closing date will not be accepted
    • Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications
    • For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/

    More Information

    Posted on

    Type

    Junior industry position

    Kampala%2C%20Uganda

    Kampala , Uganda