Operations Associate

Attendance

On-Site

Posted on

Type

Administration

Reference Number

JR11583

The Becker Friedman Institute for Economics (BFI) works with the Chicago Economics community to turn its evidence-based research into real-world impact. BFI takes a unique approach to bridging the divide between academic researchers and decision-makers in the business community and government by translating and packaging the rigorous work of the Chicago Economics community into accessible formats, and proactively sharing those findings with relevant decision-makers and thought leaders around the globe. BFI is a collaborative platform serving the University of Chicago Booth School of Business, the Kenneth C. Griffin Department of Economics, the Harris School of Public Policy, and the Law School. For more information visit https://bfi.uchicago.edu.

The job provides professional support and solves straightforward problems for a broad range of business operations and academic activities. May assist with developing and implementing office procedures and policies and ensures compliance.

Responsibilities

  • Supports the day-to-day operations of the Development Innovation Lab (DIL) at the Becker Friedman Institute (BFI).
  • Aids as needed on overall employee experience.
  • Responsible for key aspects of onboarding.
  • Manages building access of DIL employees and visitors through CBORD.
  • In cooperation with the People Operations Manager and BFI Operations Manager orders IT equipment for new hires and assists with the general onboarding process.
  • Maintains inventory of DIL IT equipment.
  • Oversees management of office supplies, as well as the day-to-day purchase of goods and services.
  • Assists, as needed, on particular financial duties in coordination with the Senior Finance Manager.
  • Provides additional project support as assigned by the Senior Finance Manager and the Executive Director.
  • Works as needed with facilities to manage key issues or concerns with BFI allocated space.
  • Responsible for training office staff on office procedures and compliance protocols. Coordinates special projects.
  • Assists in the monitoring of the various financial and budgetary activities, including vendors contracts.  Preparing and monitoring the budget for a unit.
  • Researches and analyzes data to create reports, and may create other reports for grants and contracts.
  • Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

  • Bachelor's degree in business or related field.

Experience:

  • At least two years of progressively responsible administrative experience.

Technical Skills or Knowledge:

  •  Proficient with Buysite, GEMS, and Workday.

Preferred Competencies

  • Must have a passion for making organizations and team work.
  • Must be a self-starter with a high level of attention to detail.
  • Strong written, interpersonal, and verbal communication skills.
  • Manage multiple projects simultaneously and meet tight deadlines.
  • Excellent organizational skills.
  • Interest in overall employee experience and ability to positively impact that experience.
  • Work both independently and as a team member.
  • Knowledge of procurement and finance systems.
  • Superior degree of professionalism.

 Application Documents

  • Resume/CV (required)
  • Cover Letter (required)
  • Three Professional References Contact Information(required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

More Information

Posted on

Type

Administration

Reference Number

JR11583

5757%20S%20University%20Ave%2C%20Chicago%2C%20United%20States

5757 S University Ave

IL 60637 Chicago , United States