Programme Assistant

Food and Agriculture Organization of the United Nations
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Organizational Setting


FAO's Subregional Office for SNE is responsible for developing, promoting, overseeing and implementing agreed strategies for addressing subregional food, agriculture and rural development priorities. It develops and maintains relations with subregion-wide institutions including Regional Economic Integration Organizations (REIOs). The Subregional Office is a subsidiary of FAO's Regional Office for SNE.


Main Purpose


The Programme Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the organizational unit's programme and projects.


Supervision Received/Exercised


The Programme Assistant reports to one or more professional staff and receives guidance from a higher graded Programme Assistant (to be adapted in the VA: state title(s) of supervisor(s)). He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.


Working Relationships


The Programme Assistant interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and financial services.


Key Functions/Results


  • Collect and compile data on programme/ project activities to support reporting on programme/ project delivery;
  • Provide information on programme/ project expenditures and status of programme/ project budget;
  • Process, format and proof-read reports, documents, publications and correspondence related to the work of the unit from draft texts;
  • Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries;
  • Make arrangements for meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements;
  • Initiate and follow up on administrative and financial actions related to staff management, non-staff support, travel, payments, and procurement;
  • Perform other duties as required.

Impact Of Work

The incumbent's work impacts on the timely and efficient delivery of the immediate work unit's programme.




Minimum Requirements


Education: Secondary School Education

Experience: Three years of relevant experience in financial and/or administrative support work

 Languages: Working knowledge (Level C) of English and either Arabic or French

IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment

  • Results Focus
  • Team Work
  • Communication
  • Building effective relationships
  • Knowledge Sharing and Continuous Improvement

Technical Skills


  • Good knowledge of corporate information systems
  • Good knowledge of common administrative and financial rules and regulations
  • Good knowledge of communication and documentation standards

More Information

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