Project Assistant

Cytel Statistical Software And Services
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Mid-level industry position

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Date: Jul 15, 2020

Company: Cytel Inc

Cytel provides unrivaled biostatistics and operations research knowledge to our customers in the life sciences industries in the form of both software and services.  At Cytel, we work hard to create successful careers with significant professional growth for our employees, as a result of which they work hard to make Cytel successful. Cytel is a place where talent, experience and integrity come together to advance the state of clinical development..

Job Title:


We are experiencing exponential growth on a global scale in our Project-Based Services (PBS) team. You will support Phase I โ€“IV clinical studies across a variety of therapeutic areas.  If you thrive working in a challenging, multi-tasking, deadline-driven environment, you will fit in well with our team of High Achievers!


Summary of Job Responsibilities:

Working under the direction of the Associate Director, Project Management; Project Director or  Global Head of Project Management and the Project Leader (Manager or Lead) assigned to the project , the Project Assistant is responsible for the following across Project Based Services projects at Cytel:

  • Manage core project documents for timelines, scope, budget, and team lists
  • Track timelines and budget performance, and report status to Project Management
  • Maintain project correspondence file
  •  The Project Assistant will primarily interface with Cytel project staff but may be required to communicate regularly or ad hoc with Sponsors ( e.g. in order to report status for timelines, scope and budget) or with DMC members (e.g. to schedule DMC meetings, deliver DMC reports, etc). 
  • Conduct monthly budget reconciliations against actual work completed.
  • Assist in the preparation of monthly sponsor reports.
  • Ensure project plans and budgets are updated regularly.
  • Regularly review project status with the teams to  confirm project delivery within approved budgets and timelines.
  • Under the direction of the Project Manager, work with project teams to ensure out-of-scope work is identified and agreed with the sponsor ahead of implementation.
  • Ensure Cytel time reporting system is set up to enable project tracking and invoicing.
  • Assist Project Managers with monthly sponsor invoicing in collaboration with Cytel Finance.
  • Assist Project Managers to prepare revenue forecasts.
  • Word process and/or format  technical documents as specified in project budgets/contracts. Assemble or reproduce deliverables as required and scoped (e.g. DMC deliverables).
  • May identify and aquire facilities for meetings (e.g. DMC meetings), may schedule project meetings and may arrange travel and hospitality for DMC meetings.


  • Minimum Work Requirements: 
  • Good knowledge of project management methodology and tools is preferred
  • Proficiency in English, orally and written, is essential
  • Good computer application skills (MS Office and MS Project or similar project management tool). 
  • The Project Assistant demonstrates solid understanding of project and budget management processes
  • The Project Assistant combines the ability to maintain the overview of many parallel projects with appropriate attention to detail
  • The Project Assistant demonstrates excellent interpersonal skills with the ability to build effective teams, motivate others, and delegate effectively
  • The Project Assistant builds trust and will communicate effectively with both Cytel team members, management,sponsors and other stakeholders.


Why Cytel?

  • Our collaborative working environment encourages innovation and rewards results, and we are proud to have one of the lowest turnover rates in the industry.
  • In addition to a competitive compensation, we offer an excellent benefitโ€™s package, annual bonus incentive, promote work-life balance, and the opportunity to grow with us!
  • Work with respected experts and thought leaders in the fields of biostatistics and statistical programming.

Cytel Inc. is an Equal Employment / Affirmative Action Employer. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, gender identity or expression, or any other characteristics protected by law.Cytel does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact Cytelโ€™s human resources department to obtain prior written authorization before referring any candidates to Cytel. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and Cytel. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of Cytel. Cytel shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies.

Job Segment: Project Manager, Administrative Assistant, Statistics, Technology, Administrative, Research, Data

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Posted on


Mid-level industry position