Senior Administrative Assistant Job

Responsibilities will include:

Dealing with both internal and external queries in a professional, customer service oriented manner

Booking frequent international travel and arranging accommodation / conferences / seminars etc

Co-ordinating with building security, facilities and other departments internally and externally for arranging meetings, teleconferences, booking rooms, ordering transport etc.

Co-ordinating diaries, using an electronic calendar system

Arranging large scale meetings and events

Producing documents, reports and presentations ahead of key meetings

Administering the vacation, personal days and sickness returns for your team and taking ownership of this information

Arranging payment of subscriptions, invoices, flights etc; follow up all queries

Completing and submitting in a timely fashion of all travel and personal expenses, follow up all queries

Any other duties as may be deemed necessary to support the activities of the senior leaders

Skills / Experience required:

Previous secretarial/administrative experience supporting senior leaders with an international remit  required

Ability to manage complex international travel arrangements and support when issues arise

Excellent communication (oral and written) skills mandatory, a good standard of business

letter writing and grammar

Excellent customer service skills and the ability to deal with people at different levels of the organisation

Fluent English, other languages a plus.

Professional phone manner and demeanour and excellent interpersonal skills are necessary

Ability to take initiative, prioritise and work independently

High degree of flexibility to manage and work with different countries and time-zones

Must be a self-starter, able to work in a fast paced, teamwork environment and demonstrate flexibility to work on projects and additional tasks as required

Must demonstrate ability to juggle multiple competing tasks and demands across a large

team, working under pressure and to tight deadlines

Must have high level of interpersonal skills to handle sensitive and confidential situations.

Strong knowledge of Microsoft Word, Excel, Outlook, PowerPoint, Internet and Windows

7.0 required


Corporate / senior


London , United Kingdom


United Kingdom



Corporate / senior