Special Collections Assistant

Pepperdine University
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Job no: 499095
Work type: Restricted
Location: Malibu Campus
Categories: Academic Support, Administrative/Office Support, Libraries

The Special Collections Assistant will contribute to the success of the department by arranging and describing archival collections of cultural significance, providing research services, completing special projects, and assisting the department with administrative tasks.


Conduct cataloging and archival processing (arrangement, description, finding aid creation, preservation, and re-housing) for collections in multiple formats, especially in the areas of Malibu history and art history.

Provide research services, including monitoring the research room and answering reference questions, especially in the area of Malibu history.

Complete departmental administrative tasks.

Complete special projects related to the Malibu Historical Collection and the Starr Art and Music Collection.

Other duties as assigned.

Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Bachelor’s degree; experience in a library, special collections, or archival setting; excellent organizational skills; the ability to perform detailed work; excellent communication skills, both oral and written; the ability to work with fragile or delicate materials; the ability to work independently and as a team member; the ability to lift up to 40 lbs. and move loaded book trucks; excellent computer skills, including knowledge of Google Suite.

Preferred: Coursework in librarianship, cataloging, or archival theory and practice; experience creating archival finding aids according to DACS standards; knowledge of archival principles and practices, including Describing Archives: A Content Standard (DACS); experience using Archivists’ Toolkit or ArchivesSpace.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds. Qualified applicants with criminal histories will be considered for employment in compliance with all applicable laws.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening.

This is a restricted, nonexempt, 40 hour per week position.

Salary: Commensurate with experience

Advertised: 23 Jul 2019 Pacific Daylight Time
Applications close:

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Malibu , United States