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University of the Fraser Valley
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Campus Planning and Facilities Management


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Job summary

The Assistant plays a key role in providing confidential administrative support to Campus Planning and Capital Projects. The Assistant will:

  • Provide confidential administrative support to the Director, Campus Planning; Associate Director, Building Systems and Associate Director, Capital Projects
  • Act as the key office contact and provide assistance and information to faculty, staff, internal administrators and members of the university community on matters pertaining to the Office of Campus Planning and Capital Projects
  • Attend meetings on behalf of the Project Office team as necessary; liaise with government contractors and architects
  • Handle and process confidential materials and matters from the Ministry of Advanced Education and Skills Training and other public bodies and organizations
  • Ensure Director and Associate Director, Projects are aware of issues requiring attention
  • Maintain the schedule of the Project Office team
  • Organize meetings specific to Campus Planning and Capital Projects portfolio
  • Provide confidential meeting support for various committees
  • Develop and maintain the comprehensive shared Campus Planning specific department drive and related filing system
  • In collaboration with University Relations, oversee the Campus Planning website and/or social media accounts


Completion of a recognized certificate in office administration from a recognized post-secondary institution. Minimum three (3) years of office administration experience at the senior assistant level and preferably in a post-secondary institution environment or similar complex organization. Excellent interpersonal and written communication, time management, and organizational skills. Good understanding of basic management skills and professional aptitude as well as grounded experience working in a unionized environment with Collective Agreements. Proven ability to work independently and as part of a team and meet multiple deadlines with a high degree of accuracy and attention to detail. Advanced knowledge of various software applications, primarily Microsoft Office, Outlook calendar/mail, and Adobe as well as CMMS. Demonstrated excellent minute taking and transcription skills. Self-directed, proactive, and able to exercise discretion. Knowledge and understanding of post-secondary policies and procedures. Experience working with contractors and external service providers.

About UFV

The University of the Fraser Valley has four campus locations within the beautiful Fraser Valley in British Columbia. Recognized as one of BC's top employers, UFV offers a combination of career and lifestyle benefits. Join a team of 1,400 passionate professionals who value integrity, inclusivity and excellence. At UFV, you will serve a vibrant community, and shape the future of 15,000 students.

How to apply

Direct resume including evidence of appropriate qualifications by August 7, 2020, referring to Posting #2020.174


The University of the Fraser Valley is situated on the unceded traditional territory of the Stó:lō peoples. The Stó:lō have an intrinsic relationship with what they refer to as S'olh Temexw (Our Sacred Land); therefore, we express our gratitude and respect for the honour of living and working in this territory.

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Abbotsford , Canada