Work Experience Coordinator

University of Alberta
Posted on


Mid-level industry position

Competition No.  -   
Grade  -   

This temporary position, covering a maternity leave, is expected to be for the period of July 27, 2020 to August 6, 2021 and offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.Secondments are encouraged.

Reporting to the Career Development Officer, this position will work with students and employers in a twofold capacity. Working within a student portfolio, the position will be responsible for program promotion, advising students about work experience (both co-op and individual work terms), admitting students into the program, supporting students through the work search process (coordinating access to career education and U of A Career Centre resources) as well as following students’ progress closely during the work term (site visits and evaluations).  The position will be the ongoing contact for both the student and employer throughout the term. Please note that some evening and weekend work and travel will be required.


  • Works with current and prospective students to raise awareness of the Arts Work Experience (AWE) program, this involves: corresponding and meeting with students (email, telephone, video conference, in-person), making regular contributions to the Arts social media and student newsletters, participating in student recruitment activities, career fairs and other special events, etc.
  • Coordinates access and monitors students’ contributions to e-classes associated with work experience positions
  • Monitors and maintains contact with the student through their work term through associated site visit(s), evaluation, and e-class activities
  • Ensures that students maintain momentum towards completion of their work term learning objectives
  • Tracks and reports statistics and testimonials with students and contributes to preparation of an annual report (statistics, learning outcomes and student/pay, and related data)
  • Researches, identifies, and sources employer partners to establish paid job opportunities relevant to the attributes developed within an Arts undergraduate education; this requires understanding the breadth of programs within Social Sciences, Humanities and Fine Arts
  • Identifies opportunities that cross disciplinary and Faculty barriers
  • Works with AWE employer partners on developing position descriptions, advertising and supporting the recruitment process (in conjunction with the U of A Career Centre), establishing the employer mentorship commitment, scheduling and conducting site visits,  and finalizing the performance evaluations for the work term
  • Summarizes student and employer evaluations and identifies key trends throughout the program
  • Identifies and intervenes in problematic situations that arise during work terms
  • Develops and contributes to communication materials related to Career Development (newsletter submissions, articles, blogs, social media, LinkedIn, etc.)
  • Performs other duties supporting career development for Arts undergraduate students


  • Undergraduate Degree, Bachelor of Arts degree preferred; equivalent combinations of education and experience may be considered
  • 1-2 years of progressive work experience that demonstrates a customer service focus in delivering a product, project or service to the organization
  • 1-2 years of experience delivering career education is required
  • Experience in cooperative education and/or on-campus recruiting would be an asset
  • Demonstrated ability to build and foster relationships, to work collegially with various stakeholders (within and outside of the campus community), and to plan and implement programming
  • Strong commitment to student service and the value of liberal arts education
  • Excellent communication skills (written and oral, including public presentation skills)
  • Proven multi-tasking, organizational and time management skills
  • Ability to problem solve, demonstrated critical thinking related to service/program design and delivery
  • Demonstrated ability to work independently with little supervision
  • Demonstrated commitment to ongoing training in administrative and technical skills (e.g. database and/or software, marketing and communication strategies, emerging practices in experiential learning and career management)
  • Knowledge of the university environment (preferably the University of Alberta)
  • Some evening and weekend work will be required
  • Some travel (within Canada) may be required
  • Valid Driver's License and clean driving abstract required to conduct site visits

Interested candidates are asked to submit a resume and cover letter.

Any interviews scheduled will follow physical-distancing guidelines as per Health Canada.

How to Apply

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.

More Information

Posted on


Mid-level industry position