Aid will be applied to student accounts electronically. Any excess aid, in the form of a refund check, will be available for pick-up beginning on the first day of classes.
You can choose to have all refunds sent directly to your checking or savings account by selecting ELECTRONIC REFUNDS from the drop-down menu in the Finances section of your SIS. You will receive an email notification to your UWGB email account every time a refund is sent to your bank account.
If you do not sign up for electronic refunds, checks must be picked up in person at the Cashier Window in room 1300 of the Student Services Building. YOU MUST PRESENT A PICTURE ID TO RECEIVE YOUR REFUND CHECK.
ALL loans, scholarships, grants, or awards, whether public or private, for educational expenses must be disbursed by the Bursar’s Office. If these checks are sent directly to you, please bring them to the Cashier’s Window. This must be done by the week before classes begin to avoid additional administrative assessments for late payment.
If your aid is delayed, you are responsible for making the fee payment on time or administrative assessments (late fees) will be charged.
The Student Billing Office can answer questions about the DISBURSEMENT of your aid. If you have any questions about financial aid ELIGIBILITY, please call the Financial Aid Office at (920) 465-2075.
Financial Aid Disbursement
Most financial aid applies to student accounts electronically. Refund checks for scholarships, grants, and loans will be available at the Bursar's Office cashier windows beginning on the first day of classes. You will be required to provide picture identification in order to pick up checks. Billing and payment information is available on-line at the Student Information System. Any balance due after financial aid has applied is the responsibility of the student and must be paid according to the established payment due dates.
The Bursar's office will disburse your refund (overage) check. Refund Checks will be available at the Cashier window the first day of class, with a photo ID. You do not need to stand in line for your refund check. You can choose to have all refunds sent directly to your checking or savings account by selecting ELECTRONIC REFUNDS from the drop-down menu in the Finances section of your SIS. You will receive an email notification to your UWGB email account every time a refund is sent to your bank account.
If you have completed all the disbursement prerequisites (i.e. entrance counseling, Master Promissory Note, etc.), your Financial Aid should automatically post to your student account by the first day of class.
It is the responsibility of the student to check their SIS account the first week of class and if anticipated aid has not posted to their account, contact Student Billing or Financial Aid immediately.
Some scholarship and alternative loans come to the Student Billing office in the form of paper checks that may need to be endorsed by the student before we can apply them to the student account. You will be notified via email, to your campus email address, if a signature is needed.
If you receive a scholarship check, you can expedite the disbursement process by endorsing it and mailing it to the Bursar's office as soon as you receive it.
Dropping Credits or Withdrawing After Aid has been Applied
Your Financial Aid is partially determined by your full-time status. If you drop below full-time or withdraw, your Financial Aid may be recalculated and if you received a refund check you may then owe tuition.
Please check your SIS account on a regular basis to ensure all charges are paid prior to the due date so late fees are not charged.
Withdrawal and Financial Aid Return Policy
UW system institutions are responsible for complying with federal regulations governing participation in the student financial assistance programs authorized under Title IV of the Higher Education Act of 1965, as amended.
To the extent that these regulations require a larger refund to federal funding sources than the amount specified by the refund policy, the student will be responsible for the difference." For further information please contact the UW-Green Bay Financial Aid Office.