Under the general supervision of the Director of Residence Life/Associate Dean of Student Affairs, this position provides administrative support to the Director of Residence Life/Associate Dean of Student Affairs, Assistant Director of Residence Life, and Program Assistant. Supervises the College Center workers, and directs the daily work flow of the College Center; manages the resident housing database (Mercury 3.0) and assignments/room selection process.
Responsible for maintaining confidential student information and records; coordinates the residence life office; manages mail and package distribution; assists in the preparation and execution of Revelle College student move-in and move-out; coordinates and schedules the use of conference room facilities; manages the Residence Life office email account and web-page and performs general clerical functions.
Occasional overtime will be required during opening and closing of residence halls in June and September.
Demonstrated knowledge of residential housing operations in a university setting.
Proven experience working in an office/administrative setting, preferably in a college or university environment.
Excellent ability to accurately proofread, and prepare correspondence including correct grammar, punctuation, spelling and standard business format.
Strong experience with business productivity applications including, but not limited to, Word, Power Point, Outlook, Publisher and Excel. Experience with or ability to quickly learn Content Management System (CMS) for website updates.
Skilled in using general office equipment including laptop, desktop computer, projectors, fax machine, scanner, copy machine, etc.
Proven ability to develop, organize and manage systems for the coordination of student information and confidential files.
Ability to work in a team environment, remaining attentive to ideas, recognizing responsibilities, and actively participating with others to accomplish assignments and achieve desired goals.
Effective interpersonal and verbal communication skill. Ability to clearly, courteously, and diplomatically communicate information to diverse group of people (including students, parents, staff, and the community) in person, on telephone, and email in a professional manner.
Ability to organize and meet deadlines in a timely manner, deal with changing priorities and work well under pressure. Must be able to coordinate high volume workload with frequent interruptions and conflicting priorities.
Knowledge of UCSD resources, departments, programs, computer and information systems.
Job offer is contingent on a clear background check.