EMS Safety Support Officer

The Pirbright Institute
Posted on

Type

Administration

Salary: Band C; £27,355 to £29,083 with higher remuneration considered depending on experience and qualifications

Hours: 37 hours per week

Contract Type: Permanent/Full time

Interview Date: TBC

Hours: 37 hours per week

Contract Type: Permanent/Full time

Interview Date: TBC

Organisation Position and Purpose:

The Estates Management Services (EMS) department is part of the Capability directorate and plays a key role at the institute through management and implementation of essential planned and reactive engineering maintenance in order to maintain robust high biocontainment systems and services to facilitate new and ongoing science programs on site.  EMS department applies the Health, Safety and Bio-Safety (HSBS) standards and expectations in accordance with the corporate Risk & Assurance directorate strategy.

The EMS department consists of three main areas; Engineering and Operations team;  Development and the Operational Projects team. The Engineering Safety Support Officer’s main duty is to provide technical and administrative support to the Engineering and Operations (E&O) team to ensure compliance in all aspects of health, safety, environment and biosafety against maintenance undertaken. 

The post holder will play a key role in the management of external contractors on site so that scheduled works are carried out effectively and safely.  They will also be expected to deliver high standard of administration and functional safety support tasks, ensuring work is organised and prioritised in line with the teams priorities.  

The successful candidate should have experience of working in a busy and dynamic team environment; enjoy working across a number of different activities and is comfortable communicating with a wide range of people, both internally and externally. 

Experience of working in an engineering sector, along with a basic knowledge of H&S and Operational Assurance underpinned by good IT skills is essential.

 

 

  • Support the EMS team in maintaining databases and company systems including those used for management of; training records; facilities maintenance and contractor information; and quality and compliance/risk documentation.
  • Provide central support for contractor activities on site for EMS and other departments by ensuring all works are tracked and recorded under Permit-to-Work system.
  • Support management of chemical inventories, safety data sheets and COSHH assessments for chemicals used by the E&O team (within EMS department).
  • Support the site Legionella management programme, ensuring monitoring tasks are completed and associated databases are updated.   
  • Support the E&O Supervisors in management of plant room and engineering areas, including purchasing and placing of safety equipment, signage, and materials required.
  • Provide support for EMS managers in collation and recording of Safety Performance Indicators (SPIs) and Key Performance Indicators (KPIs) metrics.
  • Participate in and support internal and external inspection and audit programmes coordinated by the EMS department and central Risk & Assurance directorate (HSBS and Quality teams).
  • Organise and take minutes in EMS team meetings where required.
  • Collate and share suggestions and observations with EMS Safety and Risk Manager to create consistency in safety standards throughout the EMS department and the company.
  • Deputise for the EMS Safety and Risk Manager at facility Process Safety Meetings and/or Health & Safety Committee meetings where required.

 

This job description is only an outline of the tasks, responsibilities and outcomes required of the role. The jobholder will carry out any other duties as may be reasonably required by his/her line manager. The job description and personal specification may be reviewed on an ongoing basis in accordance with the changing needs of the Human Resources department and The Pirbright Institute.

All employees shall actively participate in the Institute-wide quality assurance system in conjunction with the Institute’s Quality Manager. Employees are also expected to safeguard their own health and safety and security by following policies and all employees are responsible for the Health and Safety and security of staff under their management.

 

  • Team player with excellent communication and organisation skills.
  • Proactive attitude to areas of work within their responsibility.
  • Confident to challenge unsafe behaviour / practices.
  • Be willing to engage in CPD in areas of H&S.

 

  • Basic working knowledge of Health and Safety principles and practices.
  • Excellent administrative and IT skills (MS Office).
  • Experience using information management systems.
  • Good communication and interpersonal skills, and a willingness to work with people across various departments and at all levels of the organisation.
  • Good eye for detail.
  • Member of health and safety professional organisation, such as IOSH or equivalent.
  • Experience in an Engineering role (Mechanical/Electrical/Construction).
  • Experience / knowledge of biocontainment systems / operations.
  • Good analytical and problem-solving skills.

More Information

Posted on

Type

Administration

Pirbright%2C%20United%20Kingdom

Pirbright , United Kingdom