Tasks and responsibilities
- Lead and organize the country office on financial and administrative matters;
- Supervise, oversee and/or contribute to the delivery of financial reporting, general accounting, project accounting, and/or investment activities/services in accordance with FAO policies and regulatory framework.
- Identify operational, administrative and other constraints which may affect programme implementation and propose solutions to improve quality, timeliness and cost effectiveness;
- Oversee preparation, monitoring and revision of the country office budget;
- Ensure the maintenance of up-to-date financial records, including the preparation of bank and other reconciliation statements and supervises and conducts the year/biennium end closure of accounts;
- Review accounts and ensure proper payment authorization including the preparation of appropriate expenditure documents;
- Lead the retrieval, entry, selection and analysis of data from a wide variety of sources, including FAO’s corporate administrative systems and data bases;
- Ensure that financial commitments, expenditures and periodic budgetary reports are controlled and in line within established limits;
- Manage and supervise the administrative team, both national and international;
- Lead the elaboration and implementation of a staff development plan for both fixed-term staff and NSHR personnel;
- Lead the implementation of the HR plan and the creation of a HR roster for key functions of the country office;
- Analyze financial/investment/risk related issues and provide financial advice and assistance to the country office Representative;
- Prepare and review ad hoc reports on programme, project and office accounts; coordinates and provides special reports for periodic budget preparation and audits; and liaise with local banks and financial institutions;
- Ensure the Business Continuity Plan of the country office in line with FAO’s Business Continuity policy (MS 114);
- Liaise with host Government for the maintenance of premises and ensure that all procurements and custom clearances for programmes, projects and the office are properly requested and obtained;
- Propose improvements to the business model of the country office.
- Lead the implementation of streamlining of administrative procedures and liaise with other UN Offices for common practices;
- Ensure the compliance with the United Nations’ security guidelines (Security Risk Management - SRM);
- Ensure the maintenance of a reliable IT infrastructure and strategy for the country office.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
- Advanced University degree in business or public administration, accounting, finance or in a discipline relevant to the mandate of the Organization;
- 12 years (category A) of relevant experience in in office management, administration, accounting and/or audit, budget or finance;
- Working knowledge (level C) of French and limited knowledge (level B) of English.
FAO Core Competencies
- Results Focus
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement
- Extent and relevance of experience in the field of office management and administration including supervisory experience;
- Extent of knowledge of UN or standard operational rules and procedures and project/programme administrative management procedures;
- Demonstrated analytical and judgment skills and ability to apply rules and regulations in the subject field;
- Extent of knowledge of FAO’s corporate systems and data base, or knowledge of other accounting or financial modules or applications relevant to accounting procedures or project budget management would be considered an asset.